Go to How to Register for step-by-step instructions or email rowing@ottawarowingclub.com

Please review the following notes on commitment to Regatta participation and the associated fees:

1. Financial Commitment: Rowers and coxswains registering in a competitive program are confirming their intent to race and are committing to 100% of the associated entry and regatta fees. Should a rower or coxswain not be able to race at a regatta they must notify their coach prior to the given regatta entry deadline set by the coach. Once crews have been set and entered in Regatta Central, online registration system,  athletes are 100% committed to pay the associated regatta fees for the regatta. 

2. Scratches & Last-Minute Withdrawals: Regatta expenses (entry fees, RCA/RO seat fees, trailering, coach accommodation/per diem fees, and 3% athlete fund) are shared across the team. Coxswains do not pay entry fees or seat fees, but they are responsible for regatta fees.  If a rower or coxswain withdraws after the club entry deadline—even due to last-minute changes—they remain responsible for their portion of the fees, as the club cannot recoup these costs. Where late withdrawals result in no replacement being found for an event and the entry (crew) does not race, the athlete who withdrew is responsible for the reimbursement of the proportional costs to the other rowers who paid to be in that event.  

3. Payment Timeline: Invoices are sent out by email via Quickbooks prior to the regatta. To support club operations and respect our volunteer coaches and administration, all regatta invoices must be settled within seven (7) days of the event by  etransfer@ottawarowingclub.com. 

4. Impact on the Team: Late payments and last-minute scratches create significant work for the volunteer coaches and financial strain to the club. We appreciate your cooperation in keeping our focus on the water rather than on collections.

* Single race entry fees are significantly more than crew boat entry fees. Crew boat entry fee is divided by the number of rowers in the boat (coxwain does not pay an entry fee)

Ottawa Rowing Club Refund Policy:
After a program start date, refunds will not be issued for any unused portion.

A registrant may request a refund from the ORC only:

1. Two weeks before the published program start date. A written request for a refund must be received by the Registrar before the published program start date. All written requests must be addressed to registrar@ottawarowingclub.com for refund through Amilia, or include the name and address to the person to whom the refund cheque should be addressed.

*A $50 administrative fee and the RCA/RO non-refundable membership fee shall be deducted from each program refund issued.

2. Due to serious injury. In the event that the registrant is unable to participate in rowing for the remainder of their registered program – as evidenced by a certificate from a medical doctor – the registrant may apply for a pro-rated refund. The pro-rated refund is applied from the date at which the written request PLUS the medical doctor’s certificate are received at registrar@ottawarowingclub.com.

*A $50 administrative fee and the RCA/RO non-refundable membership fee shall be deducted from each program refund issued.

All ORC members must familiarise themselves with and abide by the ORC rules and policy manual.