Effective Date: April 9, 2026
1. Introduction
The Ottawa Rowing Club ("we," "us," or "our") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard your data when you visit our website (ottawarowingclub.com) or interact with our services in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA).
2. Information We Collect
We collect information that you voluntarily provide to us when you interact with our website:
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Contact & Inquiry Forms: When you fill out our Boathouse Web Form Inquiry, we collect your Name, Email Address, and specific details regarding your event (date, time, number of guests).
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Newsletter Subscriptions: If you sign up for our newsletter via Constant Contact, we collect your email address.
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Member Registration: (If applicable) Information provided during rowing program registration.
3. Automatically Collected Information
When you visit our site, certain information is collected automatically through our "Pro" suite of tools:
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Analytics: We use Google Analytics (via SiteSEO Pro) to track website traffic and user behavior. This data is anonymized and helps us improve our website experience.
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Security & Technical Data: We use Google reCAPTCHA to prevent spam on our forms, which may collect hardware and software information. Our hosting provider (Blacksun) may also log IP addresses for server security purposes.
4. How We Use Your Information
We use the information we collect to:
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Respond to your boathouse inquiries and provide event quotes.
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Send club updates and newsletters (only if you have opted in).
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Analyze website performance to better serve our members and visitors.
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Protect our website from fraud and spam.
5. Third-Party Sharing
We do not sell your personal information. We only share data with trusted service providers necessary to operate our club, including:
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Blacksun: Our website hosting provider.
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Constant Contact: Our email marketing platform.
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Google: For analytics and form security (reCAPTCHA).
6. Data Retention & Security
We retain your personal information only as long as necessary to fulfill the purposes for which it was collected. We implement industry-standard security measures (including SSL encryption and authenticated SMTP mailing) to ensure your data is transmitted safely.
7. Your Rights
Under Canadian privacy law, you have the right to:
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Access the personal information we hold about you.
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Request that we correct or delete your personal information.
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Withdraw your consent for marketing communications at any time.
8. Contact Us
If you have questions about this policy or our privacy practices, please contact our Adrian at: email: rowing@ottawarowingclub.com