2024 Annual General Meeting Update

The 2024 Annual General Meeting is quickly approaching. Keep reading for all of the important details!

Date: February 21, 2024

Time: 7:00 PM

Location: Virtual

 

AGENDA

  1. Call to Order
  2. Roll Call via electronic record. Confirmation of Quorum
  3. Adoption of the Minutes of The Previous Annual General Meeting
  4. Business Arising from the Minutes
  5. Reports of Officers
  6. Business Arising out of Reports
  7. Presentation of Policies
  8. Ratification of Policies
  9. Presentation of Fiscal 2023/24 Audited Financial Statements
  10. Fiscal 2024/25 Budget and Fee Schedule
  11. Appointment of Auditors for Next Fiscal Year
  12. Election of Officers
  13. New Business
  14. Adjournment

 

REPORTS

Reports from the ORC board can be found below.

President’s Report

VP Competitive Report

Treasurer’s Report

Registrar’s Report

Secretary’s Report

 

ELECTIONS

Four board positions are up for election: President, VP Administration, VP Recreational and Instructional Programs and Secretary. If you are interested in any of these positions or would like to nominate someone, please email the VP Administration, Andrew Harfield at vp.administration@ottawarowingclub.com

 

VOTING

Members in good standing who were enrolled during the Spring, Summer and Fall seasons (“full season”) have voting privileges. Any full season member who is unable to attend the AGM can vote by proxy. You must send the name of the full season member who will be your proxy to the Secretary, Andrew Thompson at secretary@ottawarowingclub.com prior to the AGM.

 

PROPOSALS

We would like to implement a community involvement policy that would require members to give back to the ORC community. We are also proposing updates to the Junior program and its fee structure. Find more information on these proposals below.

ORC Community Involvement Proposal

2024 Junior Rowing Program Proposal

Hope to see you there!

Sincerely,

Your ORC Family

Pre-AGM Town Hall Update

Dear ORC Members,

As we reflect on 2023 and look forward to the 2024 on-water season, we have been working hard to continue improving the experience for our members. At this year’s Annual General Meeting (AGM), we will be proposing exciting updates that will benefit the club and its members as a whole. Ahead of the AGM, we are inviting you to a Town Hall where we will present our proposed updates and allow you the opportunity to ask questions.

Key topics include:

Junior program updates
Volunteering requirements
Masters and Club practice updates

Date: February 13, 2024

Time: 7:00 PM

Location: Virtual

Reports of Officers (-Draft-)

President Report      Treasurer Report     Registrar Report     Secretary Report

AGENDA

1. Welcome + Introduction

2. Program and Registration Reflection

3. Proposed Changes to Programming

4. Budget Introduction and Discussion

5. Reminder of AGM Dates and Positions Up for Election

6. Reminder re: proxy voting – email must be sent to Secretary prior to meeting

7. Questions

8. Adjournment

 

Hope to see you there!

Sincerely,

Your ORC Family