Annual General Meeting: February 19, 2019

The ORC’s Annual General Meeting will be held on Tuesday, February 19, 2019 from 7pm to 9pm.  The meeting will be held at Manor Park Community Centre (100 Thornwood Rd).  There is street parking available. 

All ORC members are encouraged to attend, with sign-in starting at 6:30pm.  

The AGM Agenda is as follows:

  1. Roll Call
  2. Minutes of Previous Annual General Meeting
  3. Business Arising from the Minutes
  4. Reports of Officers
  5. Business Arising out of Reports
  6. Ratification of Policies
  7. Previous Fiscal Audited Financial Statements
  8. Next Fiscal Budget and Fee Schedule
  9. Appointment of Auditors for Next Fiscal
  10. Election of Officers
  11. New Business
  12. Adjournment

The 2017 AGM minutes are available here.
The 2019 proposed fee schedule is available here.
The 2019 budget is available here.
The 2018 draft audited financial statements are available here.

Executive Reports:
Secretary – Lilianne Page
VP Recreational – Lauren Essiambre
Registrar – Marika Kay

Additional Executive Committee reports and the 2018 audited statements will be posted here asap. Check back for updates as the AGM date approaches.

With regard to voting, ORC Bylaws state:
4.05 Full Members, Life Members, Umpires, Full season coaches and Members holding an Office or Directorship of the Club shall have voting privileges at meetings and on affairs and matters of interest to the Club.

4.06 Any Member with voting privileges may give proxy to a Full Member using a document deemed
satisfactory by the Club. The maximum number of proxies a single Member may hold is one.

4.07 Where a Member with voting privileges is under the age of eighteen years, proxy for that member
is granted to one of the Member’s legal guardians. Legal guardians of a Member under the age
of eighteen years may grant proxy for that Member’s vote to another Member with voting privilege
who does not already hold the maximum allowed proxies.

The proxy form is available here.  Completed proxy forms must be handed to the ORC Secretary (Lilianne Page) at the AGM.

The Ottawa Rowing Club is seeking individuals to join the ORC’s Executive Committee in the following positions beginning February 19:

  • VP Competitive
  • Treasurer
  • VP Administration

The primary role of the Executive Committee is to govern by providing leadership and direction to ORC in pursuit of its vision and mission.  The Executive Committee is elected by the membership of the ORC.  

Please see here for details.  Questions about the positions and nominations can be sent to secretary@ottawarowingclub.com

Individuals who wish to volunteer their time to a positive, rewarding, motivating, inspiring sport community should considering submitting their name to the ORC.  We welcome and love to have more people join us in making a difference!

Wes Kuran Award: Call for Applications

The Wes Kuran Scholarship – for a deserving university athlete – will be presented at the Annual General Meeting of the Ottawa Rowing Club on February 19, 2019.

The Scholarship was established to honour Wes Kuran in recognition of his service to the Ottawa Rowing Club as President (1997-2006) and for his long service to the club and rowing in Canada since the 1970s.

The award and cash prize of $500 will be awarded to support the studies of a university club member who has demonstrated leadership in volunteerism and also rowing success.

If you feel that you, or someone you know is deserving of this award, please follow the application guidelines below:

To be eligible for the Wes Kuran Scholarship, the following must be demonstrated:

The athlete must have rowed in a competitive program at the ORC in 2018, including being registered in a competitive membership through the summer;
The athlete intends to return to row at the ORC in 2019;
The athlete demonstrated leadership or volunteerism in rowing or other community activities during 2018. A description of activities and a letter of reference, which includes contact coordinates of the reference, must accompany the application.
The athlete has achieved success on the water during 2018 either through results at a major regatta such CSSRA, Royal Canadian Henley Regatta, Head of the Charles or the (Canadian) National Championship Regatta – or through a significant rowing improvement. Success must be supported with a letter from the coach.
The athlete is registered as a full-time university student in the 2018-19 academic year. Supporting documentation must be provided with the application.

The application should include:

A brief description (no more than 500 words) on how the criteria is met and why the award is merited.
Supporting letters from references and coaches as detailed above.
Contact information for the scholarship applicant including phone number and email address.

Applications must be received by Melissa McKenzie no later than February 1, 2019, via email to melissa@ottawarowingclub.com. Please mark the subject line of the email ‘Wes Kuran Award’.